Assistant Manager Purchase

What will you be doing

As the Assistant Manager of Purchasing, your primary responsibility will be to ensure the smooth and efficient operation of the Purchasing department. You will procure the required items at competitive prices while maintaining quality standards. Your duties will include:

• Purchasing Procedures: Ensure familiarity with Hilton's purchasing policies and procedures. Ensure purchase orders are processed following due authorization from management, and that purchases are made according to Hilton's standards.
• Team Supervision: Supervise and coordinate the work of the Purchasing team to ensure smooth operations.
• Supplier Management: Follow up on supplier insurance coverage and ensure compliance with Hilton's global policy requirements. Maintain good relationships with all hotel departments and suppliers.
• Market Price Surveys: Conduct market price surveys regularly in coordination with the Cost Controller and Executive Chef. Compare prices with other hotels to obtain the best quotations.
• Competitive Quotations: Ensure competitive quotes are obtained as per company policy and that all purchase requests are reviewed before purchase orders are processed.
• Contract and Vendor Management: Ensure that Hilton's sourcing center approval is received before initiating tenders for purchases exceeding $100,000. Conduct regular vendor visitations to manage high-risk suppliers.
• Month-End and Reports: Assist in preparing month-end reports and maintain an organized system for filing contracts, purchase orders, bidding documents, etc. Ensure that all documentation (purchase orders, invoices, delivery dockets) is forwarded to Accounts Payable on time.
• Cost Control: Assist the Executive Chef in ensuring food costs are minimized and closely monitor purchasing decisions for cost-effectiveness.
• Compliance: Ensure that all national or global purchasing agreements are adhered to and that any government regulations (such as those related to licensing and customs) are followed.
• Safety and Risk Management: Minimize the risks of accidents by ensuring correct work practices are followed and that the area is free of hazards.
• Handling Requests and Inquiries: Ensure timely, efficient, and friendly handling of all requests and inquiries related to purchasing.

What are we looking for

The ideal candidate for the Assistant Manager of Purchasing position should possess the following:

• Strong understanding of Hilton's purchasing policies and procedures.
• Proven ability to supervise and coordinate a team, ensuring efficiency.
• Excellent organizational skills, with the ability to handle multiple tasks and meet deadlines.
• Ability to negotiate and communicate effectively with suppliers and hotel departments.
• Experience in managing procurement processes and ensuring compliance with company policies.
• Strong attention to detail in preparing reports and maintaining documentation.
• Knowledge of cost control procedures and vendor management.
• Ability to handle requests and inquiries in a professional and friendly manner.

This role plays a key part in maintaining purchasing efficiency while ensuring that quality standards are upheld and costs are minimized within the hotel.