Admin & Facility InCharge

Role & responsibilities

Facility & Infrastructure Management

• Oversee daily operations of facilities including HVAC, electrical, plumbing, housekeeping, security, landscaping, parking, and general maintenance.
• Coordinate with third-party vendors and service providers and manage service contracts (PPM, repairs, maintenance).
• Conduct regular safety inspections, audits, and enforce health and safety compliance (fire safety, legal regulations, environmental health).
• Ensure assets are tagged, inventoried, and tracked; oversee annual maintenance contract renewals and billing.
• Administrative & Operational Management
• Manage office administration activities like visitor handling, office supplies, canteen/cafeteria services, housekeeping.
• Oversee vendor sourcing, negotiations, procurement, and vendor management.
• Manage departmental budgeting, cost control, expense tracking, and reporting.
• Support events, workshops, training logistics, and travel coordination (flights, accommodations, transportation).
• Handle documentation, legal compliances, audits, and MIS reporting related to administration functions.
• Supervise the administrative team, housekeeping, security, and outsourced manpower.
• Safety, Security & Compliance
• Establish and maintain security protocols, including CCTV, access control, fire safety systems, and emergency response plans.
• Ensure adherence to regulatory norms and audits (local, labour, environment, safety).
• Manage risk assessments for theft, fire, and infrastructure safety.

Preferred candidate profile

Education & Experience

• Bachelors degree in Business Administration/Management/ Facilities Management or related field.
• 6-9 years of experience in administration and facility management, vendor management, stakeholder management.

Essential Skills

• Strong vendor negotiation and procurement abilities.
• Proficiency in budgeting, MIS, and Microsoft Office (especially Excel).
• Excellent communication, interpersonal, and stakeholder management skills.
• Organizational, multitasking skills.
• Fluency in English, Hindi, Telugu.